Diploma in secretarial studies course outline entry requirements

Diploma in secretarial course outline entry requirements and all the related concerning diploma in secretarial studies here. Diploma in secretarial studies course focuses on providing students with a broad base knowledge of effective office management skills. The Diploma in Secretarial Studies programme is designed to include the understanding of clerical responsibilities, file management, computer operations and report writing. The course will impart general knowledge to enable the trainee to contribute positively to the society and prepare the trainees for further academic pursuit.

  • Course duration: 3 years (3 modules)
  • Examination body: KNEC

Diploma in secretarial studies Entry requirements

Diploma in secretarial studies is examined by KNEC and is offered by various approved TVETS, universities and colleges in Kenya. The entry requirements are;

  • KCSE aggregate Grade of C- and above or its equivalent as acceptable Qualification by KNEC
  • Pass in Relevant Certificate Qualification Learning Outcomes for example a certificate in secretarial studies graduate wishing to upgrade his or her qualifications need to have obtained a PASS result from a recognized institution to enroll for Diploma in secretarial studies.
  • Mean grades for specific KCSE subjects are not specified for Diploma in secretarial studies course

Universities and colleges offering Diploma in secretarial studies courses

Trainees wishing to enroll for a Diploma in secretarial studies course can easily choose from various institution offering the course. Full institutions are always listed on KUCCPS portal as soon as it is open for application during various intakes, for more on this just visit the KUCCPS portal here

Diploma in secretarial studies course outline

Diploma in secretarial studies is offered in 3 modules. 1 module takes a duration of 6 months then an examination is always administered at the end of each module for trainees to proceed to field attachment and eventually the next module. Attachment is always offered twice module 1 and module 2. The final exam is administered in module 3 for a candidate to graduate into the field market.

Career opportunities in diploma in secretarial studies

The graduates from the course can be employed as: PROs, Front office managers, Clerks, Receptionists and any Secretarial related opportunities.

The following are a list of units/ subjects studied at Diploma in secretarial studies module 1

  • Shorthand
  • Economics
  • Computerized Document Processing I
  • Secretarial Duties
  • Information Communication Technology 1
  • Communication I
  • Entrepreneurship

The following are a list of units/ subjects studied at Diploma in secretarial studies module 2

  • Computerized Document Processing II
  • Shorthand II
  • Accounting
  • Communication II
  • Information Communication Technology II
  • Commercial And Administrative Law
  • Practicum

The following are a list of units/ subjects studied at Diploma in secretarial studies module 3

  • Computerized Document Processing III
  • Shorthand III
  • Office Administration And Management
  • Information Communication Technology III
  • Statistics
  • Course Specialization Project



We are a group of graduates from Kenya school of TVET which is tasked with Training of Technical Trainers to teach in secondary schools and tertiary institutions, Implementation of various syllabi under TVET Programs in collaboration with stakeholders. Development of relevant syllabi for technical training in collaboration with stakeholders.

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